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Elements and Performance Criteria

1. Determine procurement requirements
   • Identify procurement requirements with input from stakeholders as basis for procurement planning
   • Establish and maintain, within delegated authority, agreed procurement management plan
2. Establish agreed procurement processes
   • Obtain information from suppliers capable of fulfilling procurement requirements
   • Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency
   • Obtain relevant approvals for procurement processes to be used
3. Conduct procurement activities
   • . Identify and act according to probity and project governance constraints
   • . Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives
   • . Solicit vendor responses according to proposal requirements
   • . Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria
   • . Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply
4. Implement and monitor procurement
   • . Implement established procurement management plan and make modifications in line with agreed delegations
   • . Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement
   • . Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met
5. Manage procurement finalisation procedures
   • . Conduct finalisation activities to ensure vendor deliverables meet contracted requirements
   • . Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures
   • . Document lessons learned and recommended improvements for application to future projects